New Hire Compliance Packet for Church Employers

The New Hire Compliance Packet outlines the key steps and documents required to onboard church staff in alignment with legal, tax, and policy standards.

Form I9

Form I-9 is a federally required document used to verify the identity and employment authorization of individuals hired to work in the United States, including church employees.

Form W4 & Form OR-W-4

Form W-4 is used by employees to set their federal income tax withholding preferences. The Form OR-W-4 is used to determine the appropriate amount of state income tax to withhold for Oregon employees (for Oregon employees only; 2024 most recently available form year).

Direct Deposit Authorization

The Direct Deposit Authorization Form allows employees to securely designate a bank account for automatic deposit of their church payroll payments.

Housing Allowance Designation Form

The Housing Allowance Designation Form documents the portion of a minister’s compensation designated for housing expenses, as approved by the church, in accordance with IRS guidelines.

Estimated Housing Allowance Calculation Worksheet

The Estimated Housing Allowance Calculation Worksheet helps ministers calculate the eligible housing-related expenses to request as part of their designated housing allowance.

Church Employee Expectations Agreement

The Church Employee Expectations Agreement outlines key responsibilities, conduct standards, and workplace policies that staff are expected to uphold as representatives of the church.